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| Text that you place on your cover page may be either constant or variable. For example, your company name and address will not change for each fax. This text is considered to be constant. You can type this text directly in a text box on your cover page. Alternatively, the name of the fax recipient will vary for each fax. To define variable message text on your cover page, FACSys uses an embedded command syntax. This means that when you insert pre-defined fields or "tokens" onto your cover page, the FACSys fax server will automatically replace the token with the appropriate information.
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| The Cover Page Editor includes the following fields you can insert:
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| · | Recipient - tokens that identify the person receiving the fax: Full Name, First Name, Last Name, Fax Number, Company, Voice Number.
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| · | Sender - tokens that identify the person sending the fax: Full Name, Fax Number, Phone Number, Address, Route ID, First Name, Last Name.
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| · | Message - tokens that identify miscellaneous information about the fax: Subject, Note, Pages, Date, Time.
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| To insert a variable field:
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| · | From the Insert menu, choose the type of field you want to insert. From the sub-menu that displays, select the field.
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| · | When you insert a field, the Cover Page Editor adds two text boxes to your cover page. The left-most text box identifies the field.
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| · | The right-most text box contains the token to be replaced by the fax server. The token data is surrounded by percentage signs.
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| 1. | You cannot edit inserted token text. The information surrounded by percentage signs is fixed.
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| 2. | When you insert a Message Date field, a Date dialog box displays from which you can select a date format.
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| 3. | When you insert a Message Time field, a Time dialog box displays from which you can select a time format.
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| 4. | When you insert a Message Note field, the %Note% token is replaced by cover page message text defined in the Cover Page dialog box (i.e., click the Cover Page button in the Schedule Fax dialog box). When using an e-mail transport, the %Note% token is replaced by the e-mail Subject text.
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| Note also that when the %Note% text box is filled completely, the note text will continue on a subsequent page.
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| 5. | You can also enter tokens directly in your text boxes. You must surround the token field by percentage signs. For example, you might add the following text box to your cover page:
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| NOTE: | This feature is available for all tokens except Page Count. You may not enter a Page Count token directly in a text box.
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