To import data into a Facsys phonebook, highlight the phonebook folder into which data will be added and choose the Tools | Import | Phonebook command. The Phonebook Import wizard displays and prompts users through the import procedure.
Phonebook data can be imported from an ASCII Text file.
- Importing Text File Data - Phonebook data can be imported from an ASCII Text file. Select the file to import and define the file field delimiter.
NOTE: Before importing data from a text file, try exporting a small phonebook. Look at the resulting ASCII file to see how the import file must be structured.
When importing data frm an external file, note the following:
- The import file must be in ASCII format, where each field is separated by the delimiter selected during the import process.
- The first row of the file must contain the file's header or field label information. Facsys will read the header, count the delimiters, and determine the expected number of fields.
- When Facsys reads the header information, it attempts to match or map the file's columns with the Facsys phonebook information. If a field/header name in the import file cannot be identified by Facsys, highlight the field name and click the Change Mapping button. In the Change Field Mapping window, select the phonebook field to which the import file field should be mapped.
- Quotes surrounding the import fields are only required when there is a delimiter included within a field. For example, if the field delimiter is a comma, then the entry "Your Software, Inc." requires surrounding quotes to be read as a single field.
- Facsys will strip out any leading or trailing spaces in a field.
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