Message Feature

Summary

Addressing

Both fax and mail addresses can be entered together in the new mail message window. Facsys will handle the fax destinations, and the mail program will handle the mail destinations. The destination names entered will display in the TO: column in the Facsys Desktop folders. For more information on addressing messages

Cover Page

By default, the cover page sent with all outbound messages originated from mail systems is defined by the Facsys default cover page setting at the fax server or in a user profile. This default cover page is defined by the Facsys Administrator.  If a user has permission to assign a cover page to outgoing  faxes, the Facsys fax server can also recognize a cover page setting defined in a message's "Subject" field.

Three keywords are supported when the cover page settings are defined for a fax message sent from a supported email gateway other than Microsoft Exchange or Outlook:

• /cover= <coverpage name> - Use this keyword to define the specific cover page to be used.

 

• /default=<coverpage name> - Use this keyword to define the specific cover page to be used and change the default Facsys cover page setting.

 

• /none - Use this keyword to avoid sending a cover page with the outbound fax message.

With the /cover= and /default= keywords, a cover page can be defined explicitly by typing the exact cover page name.

Alternatively, a cover page can be defined by typing only a portion of the cover page name.

For example, if 'default=Corpor' is entered into the Subject field of a fax message, the fax server will attach the first cover page found that has a name/title beginning with "Corpor".  When looking for the cover page to attach, the fax server will always look at personal cover pages first and then the system/shared cover pages.

Message Text

All message text will be placed on the fax cover page. This text will precede any attachments included in the message.        

Subject Text

The Subject text entered will display in the Subject column in the Facsys Desktop folders and on cover pages having the %subject% token. Subject text assists users with managing fax files using mail or the Facsys Desktop application.

Attachments

Any supported file types can be attached to fax messages. All attachments are sent as one fax, with each attachment beginning on a new page. For a list of supported attachment types.

Priority

Facsys will support a priority or "importance" option applied to the message (as long as the user has the right to assign a higher than Normal priority in their Facsys user profile).